The Board of AFDO is committed to protecting the privacy of personal information which the organisation collects, holds and administers.
AFDO is bound by The Privacy Act 1988 (Privacy Act) and Australian Privacy Principles (APP) which govern our access, use, disclosure, and retention of private information, as stipulated in the Privacy Act.
The Australian Privacy Principles are set out as part of the Privacy Act 1988; there are 13 Privacy Principles. AFDO adheres to the Australian Privacy Principles as outlined below.
Australian Privacy Principles (APP)
Principle 1: Consideration of personal information
AFDO will ensure that all personal information is collected in an open and transparent way. AFDO will maintain an up to date policy of complying with the Australian Privacy Principles.
Principle 2: Collection of personal information
AFDO will only collect personal information which the organisation requires for its primary function.
Principle 3: Means of Collection
AFDO will collect personal information that is relevant, and only by lawful and fair means.
Principle 4: Dealing with unsolicited personal information
AFDO will destroy the information or ensure that the information is de-identified.
Principle 5: Notification of the collection of personal information
Where AFDO collects personal information about an individual, AFDO will take reasonable steps to ensure that the individual is aware of any such matters.
Principle 6: Use or disclosure of personal information
AFDO will hold personal information about an individual that was collected. AFDO will not use or disclose the information for another purpose unless:
- The individual has consented to the use or disclosure of the information; or
Principle 7: Direct Marketing
AFDO will not use or disclose personal information for the purpose of direct marketing.
Principle 8: Cross-border disclosure of personal information
AFDO will not disclose personal information to people or agencies overseas without the individual’s expressed consent.
Principle 9: Adoption, use or disclosure of government related identifiers
AFDO does not collect government identifiers such as Medicare, Pension or Veteran’s Affairs numbers.
Principle 10: Quality of personal information
AFDO will take such steps (if any) as are reasonable in the circumstances to ensure that the personal information that it collects is accurate, up to date and complete.
Principle 11: Security of personal information
AFDO will store personal information on a secure server that is password protected and only accessed by employees.
Principle 12: Access to personal information
AFDO will, on request by an individual, give them access to the information.
Principle 13: Correction of personal information
AFDO will respond to a request to correct personal information within 30 days.
In broad terms, this means that we:
- collect only information which the organisation requires for its primary function;
- take reasonable steps to ensure the information we collect is accurate, complete, up-to-date, and relevant to the functions we perform.
- will not use or disclose personal information for the purpose of direct marketing.
- will store personal information securely, protecting it from unauthorised access;
- provide members and stakeholders with access to their own information, and the right to seek its correction;
- can only release personal information about a person with that person’s express permission.